Summary
Overview
Work History
Education
Skills
Websites
Certification
Timeline
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Angie Ng Wee Ling

Singapore,Singapore

Summary

Dynamic administrative professional & executive assistant with extensive experience in multinational corporations. Specializing in providing high-level support to executives in fast-paced, regional office environments. Proficient in calendar management, scheduling, travel coordination, and facilitating seamless communication across APAC regions. Recognized for exceptional time management, multitasking, and meticulous attention to detail, ensuring smooth and efficient administrative operations. A proactive problem solver with strong interpersonal skills. Adept at collaborating with high-performing, multicultural, and cross-functional teams to drive multiple concurrent projects in dynamic business settings. A strategic communicator with the ability to engage stakeholders at all levels. Implementing structured processes that enhance operational efficiency, support sustainable business growth, and contribute to the achievement of organizational KPIs.

Overview

23
23
years of professional experience
1
1
Certification

Work History

Team Assistant to Vice President, Asia Pacific & Finance Director

Robert Bosch (SEA) Pte Ltd
07.2010 - Current
  • Company Overview: Security Systems Industry
  • Provided high-level administrative and executive support to the Vice President, Asia Pacific, and Finance Director, handling daily operations, confidential correspondence, and sensitive materials with discretion.
  • Managed complex executive calendars, including scheduling, diary management, and coordinating meetings across multiple time zones.
  • Organized and coordinated domestic and international travel arrangements, including visa applications, flight bookings, accommodations, and itineraries, ensuring cost efficiency and seamless travel experiences.
  • Prepared accurate and timely monthly reports, ensuring compliance with corporate policies and deadlines.
  • Acted as a key liaison, facilitating effective communication and collaboration with internal and external stakeholders across the Asia Pacific region.
  • Oversaw compliance and facilities management, ensuring adherence to corporate standards and regulatory requirements.
  • Executed various ad-hoc projects, including personal assignments for the Vice President, demonstrating adaptability and discretion.
  • Maintained strong organizational, multitasking, and problem-solving skills with a keen eye for detail, contributing to efficient operational processes.
  • KEY CONTRIBUTIONS & ACHIEVEMENTS:
  • Efficiently managed complex executive schedules across multiple time zones, ensuring seamless coordination of meetings and appointments.
  • Consistently secured cost-effective yet high-quality travel arrangements for the executive team, optimizing convenience without compromising service standards.
  • Maintained strict confidentiality of sensitive information, ensuring compliance with company policies and regulatory requirements.
  • Fostered strong professional relationships with clients, vendors, and internal teams, facilitating clear communication and diplomatically resolving conflicts.
  • Played a key role in event planning and execution, supporting sales kick-offs, conferences, town halls, and client events, contributing to their successful outcomes.

Executive Secretary to Group Finance Director

Jardine OneSolution (2001) Pte Ltd
09.2008 - 06.2010
  • Company Overview: IT Industry
  • Provided comprehensive secretarial and administrative support to the Group Finance Director, including travel arrangements, meeting coordination, and calendar management.
  • Handled and maintained the confidentiality of sensitive financial data, including sales forecasts, reports, and analyses for management decision-making.
  • Prepared management reports, monthly updates, and presentation materials for internal reviews and external communications.
  • Liaised effectively with international offices and stakeholders to ensure seamless communication and alignment of objectives.
  • Prepared meeting agendas and minutes, maintaining a highly organized and efficient filing system.
  • KEY CONTRIBUTIONS & ACHIEVEMENTS:
  • Provided project and task management support, including setting deadlines and tracking progress to ensure timely and budget-conscious project completion.
  • Proactively identified and addressed potential operational challenges, minimizing disruptions and ensuring smooth workflow.
  • Maintained and updated comprehensive databases, ensuring data accuracy and accessibility for all authorized personnel.
  • Streamlined office processes by developing and implementing a new filing system, significantly improving document retrieval times and overall office efficiency.

Senior Admin Executive Cum Secretary to Sales Director

ULVAC Singapore Pte Ltd
04.2004 - 09.2008
  • Company Overview: Semiconductor Industry
  • Provided comprehensive administrative and secretarial support to the Sales Director, including drafting correspondence, purchase orders, and reports.
  • Managed the Sales Director's schedule, appointments, and travel arrangements (reservations, expense claims, itineraries).
  • Ensured data accuracy and regulatory compliance through meticulous record-keeping and reporting.
  • Maintained accurate records, compiled statistical information, and generated reports for management review.
  • Oversaw sales administration tasks, including managing quotations, purchase orders, invoices, and delivery tracking.
  • Supported HR functions, such as calculating working hours and assisting with staff resource planning.
  • Maintained efficient office organization, managed supply requisitions, and oversaw a confidential filing system.

Senior Patient Service Officer | QS-First Pte Ltd

NUH
08.2002 - 04.2004
  • Company Overview: Non-Profit Healthcare Organization

Education

Bachelor's (Hon) - Business Information Technology

Coventry University
Malaysia
01.2002

High School Diploma -

INTI College Malaysia
Malaysia
01.2000

Skills

  • Executive support
  • Proficient calendar management
  • Logistics management for travel
  • Financial budget oversight
  • Operational efficiency enhancement
  • Project coordination
  • Stakeholder engagement
  • Strategic development
  • Team leadership
  • Effective time management
  • Supplier relationship management
  • File organization
  • Training coordination
  • Document organization

Certification

  • Communication & Cooperation, Mark Liew Coaching Pte. Ltd 2021
  • Practical Management Skills For The Executive And Senior Secretaries, SIM 2019

Timeline

Team Assistant to Vice President, Asia Pacific & Finance Director

Robert Bosch (SEA) Pte Ltd
07.2010 - Current

Executive Secretary to Group Finance Director

Jardine OneSolution (2001) Pte Ltd
09.2008 - 06.2010

Senior Admin Executive Cum Secretary to Sales Director

ULVAC Singapore Pte Ltd
04.2004 - 09.2008

Senior Patient Service Officer | QS-First Pte Ltd

NUH
08.2002 - 04.2004

Bachelor's (Hon) - Business Information Technology

Coventry University

High School Diploma -

INTI College Malaysia

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Angie Ng Wee Ling