Summary
Overview
Work History
Education
Skills
LANGUAGES
Timeline
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POLLY LAI

Sydney

Summary

Results-driven procurement manager with extensive experience in the energy, banking, and IT sectors. Expertise in leading comprehensive procurement initiatives, category management, strategic sourcing, supplier management, and cost optimization. Exceptional negotiation skills and a talent for cultivating strong supplier relationships throughout the APAC region. Consistent record of achieving high-quality outcomes and implementing effective procurement strategies that drive organizational success.

Overview

25
25
years of professional experience

Work History

APAC Indirect Procurement - Senior Sourcing Manager

Orsted Taiwan
01.2022 - Current
  • Category Management - Developed and implemented sourcing strategies across APAC countries (Australia, Malaysia, Korea, Taiwan and Vietnam) indirect categories mainly in HR, Professional Services, Facility Management, Branding & Marketing and IT. Lead collaboration between Procurement Category Management and Business Operations teams.
  • Contract Negotiation – Lead in negotiation sessions with suppliers to secure a favorable agreement, including pricing, payment terms, delivery time and T&Cs.
  • Leading Tender Process - from market deep dive, RFIs to RFPs to award contract and POs, leading to a 25% faster contract execution time while maintaining 100% compliance with company policies and regional regulations. Ensure on-time and in-full delivery of all services to business operations by suppliers, minimize and reduce the possibility of supply disruptions.
  • Market Analysis – conducting market research on trend and supplier performance analysis. Identifying opportunities that generated an additional USD$2M in cost savings over three years. Monitor supplier performance, manage supplier relationships, and support supply risk mitigation and security planning.
  • Established and Enforced Procurement Policies and Procedures - across the Asia Pacific region, ensuring compliance with local law & regulations.
  • Design & implement strategic sourcing strategies - Led cross-functional teams to achieve on-time project completion rate and increase in overall procurement efficiency.
  • Vendor Management – Implemented a supplier performance monitoring process to ensure they meet performance standards and optimizing long term partnership for mutual benefit. Resulting in higher quality and on-time delivery rates across all categories.
  • Spend Analysis – Based on project’s CAPEX and OPEX, managing and housekeeping and analysis and translate PO spend data into the analysis dashboard and generate reports to senior managers. Translate sales and production forecasts to suppliers, ensuring alignment with long-term capacity and capability planning.
  • Stakeholder Management - Act as the primary point of contact between Procurement and stakeholders across APAC countries.

Executive Assistant to APAC President

Orsted Taiwan
08.2016 - 12.2021
  • Provided high-level administrative and operational support to the APAC President, streamlining workload management and enabling a focus on strategic initiatives.
  • Managed the President's schedule, orchestrated meetings, and handled correspondence, ensuring the efficient operation of the executive office.
  • Cultivated strong relationships with internal and external stakeholders, professionally representing the APAC President's office.
  • Organized company events such as senior management team building and offsites, enhancing team cohesion and collaboration.
  • Implemented office policies and procedures, improving overall office efficiency by 15%.
  • Coordinated travel arrangements and logistics for the APAC President and senior management, ensuring seamless travel experiences and cost savings of 10%.
  • Led the planning and execution of corporate events, including conferences and workshops, with a 95% satisfaction rate from attendees.

Facility Manager

Yahoo!
05.2016 - 08.2016
  • Managed day-to-day client activities for the assigned property/facility, serving as the on-site key point of contact for key stakeholders and clients.
  • Oversaw site budget planning, accounting, and finance, ensuring efficient allocation of resources and achieving a 10% reduction in operational costs.
  • Directed maintenance and operations, contract services, and the purchasing of materials, equipment, and supplies, maintaining optimal facility functionality and reducing downtime by 15%.
  • Implemented cost-saving initiatives that resulted in a 12% decrease in facility expenses while maintaining high standards of service and quality.

Executive Assistant to CFO

AstraZeneca
12.2005 - 12.2012
  • Completed assigned day-to-day tasks of various kinds.
  • Assisted in preparing annual budgets and completed analysis of monthly budget activity.
  • Scheduled appointments and meetings and wrote respective minutes and protocols.
  • Coordinated and established all travel arrangements and reconciled travel and expense reports.
  • Managed in- and outbound correspondence and maintained paper and electronic files.
  • Prepared presentations, reports, statistical charts, and briefings.
  • Collaborated with cross-functional teams to streamline communication and project workflows.
  • Managed complex travel arrangements, ensuring seamless itineraries for senior leadership.

Trade Promotional Officer

Taiwan External Trade Development Council
01.2001 - 06.2002
  • Develop and implement strategies to promote trade between Taiwan and Australia.
  • Identify and establish relationships with potential business partners and stakeholders.
  • Organize and participate in trade shows, exhibitions, and business networking events.
  • Conduct market research to identify opportunities for Taiwanese products and services in the Australian market.
  • Write and distribute press releases to communicate trade-related news and updates.
  • Managed communication channels between stakeholders, facilitating smooth information flow and decision-making processes.

Marketing Coordinator

Fuji Xerox Australia Pty Ltd.
08.2000 - 12.2000
  • Develop and implement marketing campaigns to promote products or services.
  • Manage social media accounts and create engaging content to increase brand awareness.
  • Conduct market research to identify trends and opportunities for growth.
  • Assist in the creation of marketing materials such as brochures, flyers, and presentations.
  • Provide administrative support to the marketing team, including scheduling meetings, managing calendars, and coordinating travel arrangements.

Education

Master of Commerce - MIS

University of New South Wales
Sydney
12.2001

Bachelor of Arts - Japanese and Linguistics

University of New South Wales
Sydney
12.1999

Higher School Certificate - Higher School Certificate

Sydney Girls of England Church Grammar Girls School
Sydney
12.1995

Skills

  • Strategic Sourcing
  • Category Management
  • Supplier/Stakeholder Management
  • Cost Optimization
  • Contract Negotiation
  • Cross-functional Communication and Collaboration
  • Conflict Solving & Management
  • SAP, MS Office (Excel, PowerPoint, Office, Outlook), Power BI
  • Supplier relationship management
  • Supply chain optimization
  • Global procurement
  • E-procurement systems
  • Data analytics
  • Demand planning
  • Demand forecasting
  • Strategic business relationships
  • Trend analysis

LANGUAGES

English: Native speaker level in reading, writing, and speaking.
Chinese: Native speaker level in reading, writing, and speaking.
Japanese: Beginner level in reading and speaking.

Timeline

APAC Indirect Procurement - Senior Sourcing Manager

Orsted Taiwan
01.2022 - Current

Executive Assistant to APAC President

Orsted Taiwan
08.2016 - 12.2021

Facility Manager

Yahoo!
05.2016 - 08.2016

Executive Assistant to CFO

AstraZeneca
12.2005 - 12.2012

Trade Promotional Officer

Taiwan External Trade Development Council
01.2001 - 06.2002

Marketing Coordinator

Fuji Xerox Australia Pty Ltd.
08.2000 - 12.2000

Master of Commerce - MIS

University of New South Wales

Bachelor of Arts - Japanese and Linguistics

University of New South Wales

Higher School Certificate - Higher School Certificate

Sydney Girls of England Church Grammar Girls School

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