Vivian Chuang
Administrative Specialist
New Taipei City
Summary
With over 10 years of experience in administrative and project management, I have developed a strong skill set in document processing, data organization, scheduling, and internal/external communications. Multilingual proficiency in English (TOEIC 765), Japanese (JLPT N2), and essential Korean allows adequate support of international business operations. Highly proficient in office software such as Word, Excel (including data processing and pivot tables), PowerPoint (for presentation design), and Outlook (for email management). Strong organizational and time management skills enable simultaneous handling of multiple tasks with precision and efficiency. Detail-oriented, responsible, and adaptable to fast-paced, high-standard administrative support environments.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
3
3
Certifications
4
4
Languages
Work History
Administrative Specialist
SEALIGHT INTERNATIONAL SERVICES LIMITED
10.2024 - Current
- Company Overview: Samoa-based Company
- Provided comprehensive administrative support, including document filing, report generation, and expense reimbursements
- Coordinated internal and external meeting schedules, ensuring smooth execution with all necessary materials prepared
- Facilitated cross-department communication, ensuring accurate information transfer to enhance work efficiency
- Samoa-based Company
- Fostered positive client relationships by promptly addressing questions or concerns related to their case files.
- Maintained a professional work environment by establishing clear office policies and procedures.
Project Coordinator / Certification Specialist
WoWi Approval Services, Inc
04.2018 - 05.2024
- Managed documentation and contracts for international certification projects, ensuring compliance and timely submissions
- Assisted in handling over 30 projects, ensuring completion within 1–30 days
- Maintained communication with clients and agents across Asia-Pacific to ensure project progress and successful execution
- Kept projects on schedule by managing deadlines and adjusting workflows.
Assistant Secretary (International Division)
Shengyang Logistics Co., Ltd.
10.2012 - 03.2016
- Handled import/export customs documentation and administrative data processing with high accuracy
- Assisted executives in planning and coordinating overseas business meetings and travel arrangements
- Maintained communication with international clients and suppliers to ensure smooth trade operations
Education
Bachelor of Arts - History
Fu Jen Catholic University
05.2006 - 06.2010
Skills
Administrative Support
Certification
Business Management, C&G Customer Relationship Management Specialist
Timeline
Administrative Specialist
SEALIGHT INTERNATIONAL SERVICES LIMITED
10.2024 - Current
Project Coordinator / Certification Specialist
WoWi Approval Services, Inc
04.2018 - 05.2024
Assistant Secretary (International Division)
Shengyang Logistics Co., Ltd.
10.2012 - 03.2016
Bachelor of Arts - History
Fu Jen Catholic University
05.2006 - 06.2010
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